Grantees are required to adhere to grant requirements based on the grant program and program source of funds as set forth in the grantee's award letter and/or contract. These can include, but are not limited to, Grant Acceptance Terms and Conditions (see below for terms by fiscal year), Assurance of Compliance, and Federal Suspension and Debarment Requirements. Please contact Nikki Estes with any questions.
Download the Terms and Conditions for your Professional Development and Artistic Planning Grant for Fiscal Year 2024 or Fiscal Year 2025.
Grant recipients for programs supported by the National Endowment for the Arts will need a Unique Entity Identifier (UEI). Review our instructions on obtaining a UEI and begin your process today.
If your project changes, submit your request for a grant change. Any changes in the project must be requested through the Request for Grant Change form. Your request is due at least 30 days prior to the project start date. Awards may be revised or revoked if changes are unacceptable.
If applicable, it is required to give South Arts and the National Endowment for the Arts appropriate credit in your promotion/publicity materials. You must use both logos (copies may be included with your Final Report). For applicable print materials and electronic marketing (i.e., brochures, programs, flyers, websites, and other promotional materials), the following credit line should be used: “Funded in part by a grant from South Arts in partnership with the National Endowment for the Arts.”
Download the logos
NOTE: Grantees should remove the credit line and logos from their publicity materials after the grant period.
We require that you contact your federal elected officials (Senators/Congresspersons) to inform them of the South Arts and National Endowment for the Arts support of this project. Many federal officials prefer to receive constituent correspondence via email and/or through their official Web site (officials and their contact information can be found at www.votesmart.org). You may also choose to send a hard-copy letter on your organization’s letterhead. Confirmation that you have emailed or sent them hard-copy letters is required in your Final Report Form.
Below is an example of a letter that we feel expresses our partnership goals. Please use this letter as a reference when writing your own letters. All grantees are required to contact their federal elected officials to acknowledge them for appropriating the funds for these grants and to inform them of the project activities and community impact.
The Final Report Form must be completed in Salesforce. The Final Report and all support materials are due within 30 days of the completion of your funded activity/event.
Any organization that fails to write their legislators and submit the Final Report will have their funds rescinded and will not be eligible to apply for future funding.
South Arts is required to collect and report location data from grantees. You will need to provide the location (i.e., street address, city, state, and zip code) for EACH activity supported by our grant funds in the Final Report Form. Please plan for this requirement so that you can complete your report. Grant funds will not be processed if you fail to provide the requested data.
You can receive your grant funds by a mailed check or Electronic Funds Transfer (EFT). To receive your grant funds by EFT, please complete the EFT authorization form and W-9 form in your Salesforce account. These forms are located in "My Requirements."
Log In To Your Salesforce Account
Final payments are processed after the completion of the project and receipt of the Final Report Form. You are allowed to request an advance payment, up to 75% of your total grant amount. To do so, you must submit a written request at least 30 days prior to the project start date. The request should be on your organization’s letterhead with a signature and state the reason an advance payment is needed. Please allow 30 – 60 days for all grant payments.